CU Software Licensing Services

What is the Microsoft Academic Select Agreement?

Microsoft Academic Select  is a software acquisition agreement that provides Cornell faculty and staff access to most Microsoft software for Cornell-owned computers at a fraction of the off-the-shelf price.

Faculty and staff at all Cornell locations and formal affiliations -- Ithaca, Geneva, New York City, Washington, Arecibo, Qatar, and more -- can purchase software for Cornell/Affiliate-owned computers under the Select Agreement.

Contract Term: October 2, 2006 - October 31, 2009

Important Notes:

Microsoft Campus Agreement. Due to Cornell's recent enrollment in the Microsoft Desktop Bundle Campus Agreement, all Cornell Faculty & Staff and Cornell-owned computers are fully licensed for the Windows OS Upgrade; which means that buying Windows OS Upgrade licenses from Insight is not necessary.

Microsoft Select.  Cornell has changed vendors to support our Microsoft Select Agreement.  The new vendor is Insight, which is formerly known as Software Spectrum.

The new Insight website for Cornell is now live and ready for use.  If at any time you need personal assistance with Insight site registration, product, or ordering information, please contact our Insight representative:

Danielle Beeman

IPSNE@insight.com

Ph 888-231-3490

Fax 480-760-6128

The following process will help contribute to easy account creation, product searching, and ordering:

• Create an account at Insight and login.
• • Register for a login by following the steps below. Once registered, can login with your unique username and password. If you already have a login to purchase software from Insight, you do not need to register.
• (Unit administrators: please contact your Insight account team to request a login for online account access to ordering and administrative management capabilities for your business unit.)
  
  1.    Navigate to Insight’s home page, www.insight.com/software, and click Log In at the top of the page. On the Account Login page, click the link “Membership Options” on the lower right.
  

2.    On the Membership page, follow the instructions to Become a Member with Auto Registration.

Enter the following and then “Submit”:

• First Name
• Last Name
• Cornell Email Address
• Cornell Phone Number
• Preferred Username (must be unique)

3.    On the Membership – Auto Registration Business Unit selection page, select your Cornell Business Unit, accept the Terms & Conditions, and “Submit”.

4.    An automated email message will be sent to you with the subject, "Welcome to Insight". It contains your username and a temporary password. Please log on to www.insight.com/software with these credentials. Upon login, you will be required to change the temporary password to a personal secure password. 

Your user account allows you immediate access to these online capabilities from the easy-to-use web site navigation and/or home page shortcuts:

• Search or Browse for Software Products – ORDERS menu
• Select Products from Cornell Purchasing Standards (Company Favorites) – ORDERS menu
• Search Products under Cornell’s Contracts with Insight – ORDERS or CONTRACTS menu
• Status & Track Orders – ORDERS menu
• Saved Web Quotes – ORDERS menu
• Saved Order Templates – ORDERS menu
• Retrieve Invoices – INVOICES menu
• Order Software

• Once logged into Insight, you should land on Cornell's license agreement page.

• Begin Browsing for Microsoft Select products
• • Mouseover the Products link at the top left of the page and select Contracts
  • • Cornell's Microsoft contract will be listed on the resulting page
  
  
  • Select "Browse products available under this program"
  • • The result will display a page with three (3) blue tabs: "Licenses", "Media", and "Bundles"
    • The "Licenses" and "Media" tabs mean that the products listed under these tabs are only software licenses or software media
    • The "Bundles" tab is different, meaning that it will list Microsoft Licenses and Software Assurance.
    • *Software Assurance is a maintenance program, which you are encouraged to consider purchasing if your use of the software requires you to stay current during the term of Cornell's contract.  It's a person choice.
  • The Insight ordering system works like many other online ordering systems that you have probably used.  Once you have found your product, you have a couple options, which are clearly visible on all product pages or listings:
  • 1. Add to Shopping Cart
    2. Add to Personal Favorites (nice for frequent purchases)
    
    
  • Once items are added to your Shopping Cart, you can check the Cart at any time to manage the purchase.  Within the Cart you have the following options:
  • 1. Add Items
    2. Update Cart
    3. Empty Cart
    4. Save As Quote
    5. Proceed to Checkout
    
    
• Checking Out
• • There are two acceptable methods of payment for purchasing Microsoft products:
  • 1. Cornell Purchase Order
    2. Cornell Procurement Card (Personal credits will not be accepted)
    
    
  • On the Shopping Cart Checkout page, most of the information should be pre-filled for you based on your account creation information.  You may change the default Shipping Information and Billing Information if necessary.
  
  
  • Once all of the payment information is entered, select the Place Order button at the bottom right of the page
  • • NOTE:  Your order may reflect a NY State Tax charge during checkout.  This is a feature that Insight cannot turn-off; however, they will remove the NY State Tax during order processing.  If you find that NY State Tax is not removed from your final bill, please contact Danielle Beeman (see top of page) and she will facilitate removal.
      
  
  
• Order Confirmation
• • An order confirmation email will be sent immediately after processing by Insight.  Please watch for it, since it should provide the following information:
  • • Itemized order information
    • Shipping information (if applicable...licenses do not ship, only media)
    • Microsoft Product Key (if applicable...most Microsoft products require a product key; however, several do not)
      

If you have any questions or concerns about Insight or Microsoft licensing, please contact Chuck Jessop (cej4@cornell.edu).

MS OFFICE LICENSES!  Cornell has licensed Office for all Faculty & Staff and Cornell-owned computer systems.  Please visit our Microsoft Campus Agreement page for additional information about the license and distribution of MS Office.